Mail Scanning Services
Postal Mail Scanning Services are the bread and butter here at Traveling Mailbox. Included with every subscription, you have the ability to request your mail to be scanned. We will scan it in full color so you can view it in PDF Format from anywhere in the world. Choosing the best mail scanning service can significantly enhance mail management for businesses, individuals, expats, digital nomads and individuals by streamlining the handling of incoming mail and improving operational efficiency.
Use the Standard Auto Open and Scan option to request the contents of envelopes to be scanned and uploaded to your account in PDF Format. (Included with your Subscription)
Utilize Quick Scan to get the contents of important items scanned within 10 minutes. ($5 Fee)
Want the contents of your envelopes to automatically be opened and scanned as soon as we upload them to your account? From Preferences, enable Auto Open and Scan.
Flex Scan offers you the ability to have more control. All plans include a certain amount of page scans for free each month. Flex Scan is the same as a regular Open and Scan but the page scans do not count towards your monthly limits. ($2.50 Fee per request)
What is a Mail Scanning Service?
A mail scanning service is a digital solution designed to transform your physical mail into an electronic format, making it easier to manage your postal mail. With a Traveling Mailbox, you can receive, view, and manage your postal mail digitally, eliminating the hassle of dealing with paper mail. When your postal mail arrives at Traveling Mailbox, we will scan the outside of each envelope so you can see what you have received. From there, you can tell us to open and scan the contents, shred the item, forward the item to you anywhere in the world, or hold it here at our facility. This allows you to access your postal mail from anywhere in the world, whether you are at home, traveling, living abroad, or working remotely. By using a mail scanning service like Traveling Mailbox, you can streamline your mail management, reduce clutter, and ensure that you never miss an important piece of mail again.
Benefits of using a Mail Scanning Service
Using a mail scanning service offers numerous benefits, including:
- Convenience: Access and manage your mail from anywhere, at any time, using our online portal or mobile app.
- Efficiency: Reduce the time and effort spend on handling physical mail, allowing you to focus on more important tasks.
- Security: Enhance the security of your mail by reducing the risk of lost or misplaced items, and protecting sensitive information.
- Cost Effective: Traveling Mailbox can help you save on postage, storage, and costs associated with traditional mail handling.
- Flexibility: Choose how to handle your mail. We scan the outside of every envelope and then you tell us to open and scan the contents, shred the item, forward the item anywhere in the world, or hold the item.
Features of Mail Scanning Services
Mail scanning services typically offer a range of features. Here is what Traveling Mailbox offers:
- Virtual Mailbox: A secure online platform where your scanned mail and packages is stored and can be accessed remotely anywhere in the world.
- Mail Scanning: When your postal mail arrives, we will scan the outside of each envelope. Then you can tell us to open and scan the contents and send those to you in PDF format if you wish.
- Mail Forwarding: We can forward your mail and packages anywhere in the world.
- Junk mail filtering: You can mark items as junk that arrive and they won't count towards your plan limits.
- Physical Street Address: Traveling Mailbox provides a real physical street address where you can receive your mail and packages.
- Free On-Site Shredding: If you desire to have your mail shredded, it will be done securely on site for free.
- Mail and package tracking: The ability to track mail and packages, ensuring timely delivery and reducing the risk of loss.
- Scanned mail storage: Secure online storage for your scanned mail, providing a permanent record of mail items.
- Mail arrival notifications: Email and Push notifications on your mobile device when new mail arrives, allowing you to access and manage your mail promptly.
Security and Privacy
When it comes to mail scanning services, security and privacy should be paramount. They certainly are here at Traveling Mailbox. Reputable providers like Traveling Mailbox ensure that all mail is handled in a secure facility equipped with 24/7 monitoring and stringent access controls. Your mail is scanned and stored using robust encryption and secure protocols to protect sensitive information. For added peace of mind, secure shredding services are provided completely free so your mail can be disposed of safely. With these measures in place, you can trust that your mail is managed with the highest level of security and privacy.
Pricing and Plans
Mail scanning services offer a variety of pricing plans to cater to different needs and budgets. Traveling Mailbox' basic plans includes services like mail scanning and unlimited digital storage. Traveling Mailbox also offers check deposit services and package handling services. When choosing a mail scanning service, its important to consider the pricing, features, and level of customer support offered. By evaluating these factors, you can select the best mail scanning service that meets your needs and ensures efficient mail management.
Traveling Mailbox began scanning postal mail for individuals, travelers, businesses, expats, and other in 2011. Since then, we have services tens of thousands of customers all over the world and continue to do so today. We give you a physical address to use where you then send your postal mail to. We will scan the outside of each envelope so you can see what you have received. After that, you simply tell us to open and scan the contents, forward the item wherever you are, or shred it securely on site.
Traveling Mailbox is dedicated to the safety and security of your postal mail. All of our employees go through thorough background checks, are facility has dozens of cameras that include facial recognition, and your postal mail is securely barcoded and every action is tracked. We securely shred your mail on site for free as well. Learn more about our security and how we protect your postal mail.
Yes! Traveling Mailbox provides email notifications and push notifications if you are using our apps. Notifications are sent when your mail is uploaded to your virtual mailbox and when tasks have been completed. We also provide estimates on when your tasks will be completed to help you make better decisions with your mail.
Anywhere! Campgrounds, General Delivery, P.O. Boxes, Hotels, different Countries, literally anywhere! Thats why our slogan is “Your Mail Anywhere!”.
No! We scan the outside of each envelope first before you tell us what to do so if you would rather have an item forwarded vs opened and scanned, that is certainly possible.
All postal mail received is scanned securely into your online portal which can be access via a Desktop, Laptop, Tablet, iOS or Android Apps. All of your postal mail is scanned into PDF format which can be easily read on any device.
Yes! Your postal mail can be automatically send to your email or to your Google Drive, OneDrive, box account, Evernote, and Dropbox.